Just put in your team member's start date, annual vacation & PTO allowance plus any vacations they've already taken and our handy PTO Spreadsheet Template will tell you their current PTO balance.
You can add in as many employees as you want - and all the calculations are done automatically.
Need to figure out your team's current PTO liability in dollars? This PTO tracking spreadsheet calculates it for you from each employee's salary and the vacation and PTO they have left.
Our PTO calculator for Excel is very handy for reporting purposes and managing financial risk.
Bindle, our PTO tracking software, uses the same accrual rules as this spreadsheet, and adds requests, approvals and calendars on top.
And when you do decide you want your PTO & Vacation tracking fully automated and accessible by the whole team, we can help you import the data in this spreadsheet into Bindle directly.
This free spreadsheet was made by Bindle, Vacation & PTO Tracking Software for growing teams.
PTO without the paperwork. Staff ask, you approve in a click, and every balance stays up to date.
Made with☕️and the occasional🍺in California and the Blue Mountains, Australia.
© 2026 Bindle Software. Established 2013.